Privacy Notice

• Your account email and the text, documents and images you submit stay tied to your account only.
• We do not sell your data and we do not use it for advertising or cross-site tracking.
• Data is encrypted in transit and at rest, and access controls mean only you can read your own records.
• Your submitted material is sent to AI and web-search providers only to produce the result you asked for.
• You can delete a session at any time, or ask us to delete your account and its data.
• No payment details are collected: nothing in the workspace is sold, so there is no card, billing or tax data.
• Creative publishing, community and marketplace data belongs to the separate AMOK Creative Hub service and is not processed here.
• We collect no more than we need, and we never build hidden profiles of you.

The sections below set out the detail behind each of these points.

• Account data — email address, hashed login credentials or the identifier from your Google sign-in, and account creation date. Used to create and secure your account and to give you access to the workspace. Legal basis: performance of our contract with you.
• Material you submit and the results — text, documents, images and links you submit, the sources found, the written analysis or report, and the audio produced. Used to deliver the result and to store your session history so you can replay, continue and re-download it. Legal basis: performance of our contract. Do not paste personal or confidential information about other people that you are not entitled to share.
• Access records — which features your account may use. Nothing is sold, so we do not collect card details, billing addresses or tax data. Historic transaction records from earlier paid periods are retained only where accounting law requires it. Legal basis: contract and legal obligation (accounting).
• Usage and technical data — requests made, research depth chosen, error reports, device and browser information, and IP address. Used for security and abuse prevention, troubleshooting, and improving the product. Legal basis: legitimate interests in running a secure, working service.
• Support messages — what you send us and our replies, used to answer you. Legal basis: legitimate interests.
• Marketing emails — only if you opt in, and you can withdraw at any time. Legal basis: consent.

Session history and cached audio are also stored locally in your own browser so you can revisit past explanations offline; clearing your browser storage removes that copy.

• No payment processor — we do not take payments, so no card or billing data is collected or shared. We never see or store card numbers.
• Service providers — hosting and database infrastructure, AI model and web-search providers that process your submitted material to produce analysis and speech, and that do not use it to train their models, email delivery for transactional messages, and error monitoring.
• Professional advisers — legal and accounting advisers where necessary.
• Authorities — where we are required to disclose by law or to protect our legal rights.

We do not sell your personal data or your submitted text.

Some of our providers are outside the UK and EEA, primarily in the United States. Where data leaves the UK/EEA we rely on adequacy decisions or on Standard Contractual Clauses plus additional safeguards with the provider.

Account records are kept while your account is active. Historic accounting records from earlier paid periods are kept for up to seven years where tax law requires it. Submitted material, analyses and audio are kept until you delete the session or close your account. Technical logs are kept for up to 12 months. When data is no longer needed we delete or anonymise it.

Under UK and EU data protection law you can ask us to give you a copy of your data, correct it, delete it, restrict or object to how we use it, or provide it in a portable format, and you can withdraw consent where we rely on it. Email support@scholarspeech.com and we will respond within one month. If you are unhappy with our response you can complain to your local supervisory authority — in the UK that is the Information Commissioner's Office.

We use appropriate technical and organisational measures, including encryption in transit, encryption at rest with our infrastructure provider, row-level access controls so you can only read your own records, and restricted administrative access.

Private uploads are stored in non-public storage and reached only through short-lived signed links tied to your account. We collect no more than a feature needs, do not build hidden profiles, and do not let the workspace take a consequential action on an outside service without your explicit approval. We do not claim blanket compliance with any national or EU certification scheme; this notice describes what we actually do.

We use only essential cookies and browser storage: a session token to keep you signed in, and local storage plus an offline database that hold your session history and cached audio on your device. We do not use advertising or cross-site tracking cookies. You can clear this data at any time through your browser settings, though doing so signs you out and removes locally saved sessions.

Questions about this notice or your data: support@scholarspeech.com.